Manage your Data with ODK Aggregate
Open Data Kit (ODK) is a suite of tools that allows data collection using mobile devices and data submission to an online server, even without an Internet connection or mobile carrier service at the time of data collection. Once you've collected data in the field with ODK Collect, you can upload and manage your data using ODK Aggregate. ODK Aggregate is the intermediary server storage platform that accepts the data and can send it on to external applications, if desired. ODK Aggregate also allows you to download your datasets in aggregated formats, such as one .csv file. ODK Aggregate allows you to use Google's AppEngine hosting platform for managing your remotely collected data online.
Created by developers at the University of Washington's Computer Science and Engineering department and members of Change, Open Data Kit is an open-source project available to all. Please visit their ODK project page for more information, recent updates, more tutorials, and to contribute to the project.
- Let's Get Started!
- Upload a Form to your ODK Aggregate Instance
- Delete a Form from your ODK Aggregate instance
- Upload a Submission Manually using a USB Cable
- Viewing Your Form Submissions
- Other Form Management Tasks
- Exporting Data from ODK Aggregate as CSV
- Setting up User Access Lists and Admin Settings
- Discussion & Feedback
- What's Next?
Let's Get Started!
Go to the training instance of ODK Aggregate at http://odk-tutorial.appspot.com.
This instance of ODK Aggregate is available to anyone with a Google Account. Log in with your Google Account.
You will see a list of forms that have been uploaded to the instance of ODK Aggregate for http://odk-tutorial.appspot.com.
Upload a Form to your ODK Aggregate Instance
You can upload forms that have been created with ODK Build or using xforms to your ODK Aggregate instance. Once you've uploaded a form, anyone with a Google Account who knows the domain name of your AppEngine instance can view your form, its submissions and download your form to their mobile device to upload submissions to your form. (You can set access preferences in your AppEngine settings. Read more in “Getting Started with Mobile Data Collection Using ODK.”)
For this tutorial, we have already uploaded a form to http://odk-tutorial.appspot.com. If you won't be creating new forms or uploading forms, you can skip this section.
Click “Form Management” tab at the top of the page.
Click “+Add New Form” button.
You will be able to select the form to upload from your computer. Choose the .xml form you wish to upload to your ODK Aggregate instance. If your form has media files associated with it, for example, images inside the form's questions, you can also upload media files that your form references in the XML here.
Click “Upload.” If your XML form is in the correct format, it will be uploaded and you'll see it appear on the “List of Forms” page.
Delete a Form from your ODK Aggregate instance
You can host up to 500MB of data storage on your AppEngine instance. If you would prefer to have control over which forms are uploaded to your instance, you can learn how to manage user permissions to your AppEngine instance. You can also delete forms you don't want to have appear.
Click “Delete a Form.”
A dialog box will appear showing you a list of forms. Check the box next to the form you wish to delete, and hit “Delete Forms.”
Upload a Submission Manually using a USB Cable
ODK Aggregate allows you to import your data submissions individually if you don't have an Internet or mobile data connection to send your forms to your ODK Aggregate instance directly from your mobile device. This is useful if you want to transfer files from your mobile device to a computer or external hard drive and free up some space on your mobile device. You can use a USB cable to connect your phone to your computer and upload the files to ODK Aggregate when you next have access to the internet.
Connect your mobile device to your computer with a compatible cable. You can use a mini-USB to USB cable or whatever proprietary port that your phone uses. Your device most likely came with a cable that allows you to connect to a computer) Be sure to mount your device to your computer so you can transfer files over the USB cable. You do not need an internet connection for this step.
When you have access to the internet again, go to your ODK Aggregate URL (e.g. http://odk-tutorial.appspot.com) and click “Form Management” and then “Submission Admin.”
Find the files on your computer along with any corresponding data files, such as photos in .jpg format, that you would like to link to your data submission.
Hit “Upload Submission.” Your data submission will now appear within the list of submissions corresponding to the appropriate form.
Viewing Your Form Submissions
Click on the Submissions tab and select the form “Sample” from the drop-down menu, or the name of the form whose submissions you wish to view. Click on the “View Submissions” button next to the “Sample” form.
You'll see all submissions, created by yourself and others, who have sent completed submissions to http://odk-tutorial.appspot.com. Submissions with photos have a link on the far right of the row to view each individual photo submission.
Other Form Management Tasks
Published Data: You can also view where your datasets have been published to outside of the ODK Aggregate instance. This tab tells you, for example, if your dataset has been published to a Google Fusion Table, and includes a link to that Fusion Table.
Submission Admin: For each form, you can decide to either purge submission data from your ODK Aggregate instance, or you can manually upload submissions. You may want to purge submission data if you're storing your submissions elsewhere, say in an Excel file, and you want to re-export only the new submissions that come in for the latest field data collection effort, without including all the prior data that was collected.
Exporting Data from ODK Aggregate as CSV
ODK Aggregate allows you to easily export your data as a .csv file. You might be interested in this functionality if you want to import your data on other servers or in other applications like Google Spreadsheets or Microsoft Excel.
Click “Download CSV.”
A .csv (comma separated values) file will download to your computer.
Setting up User Access Lists and Admin Settings
ODK Aggregate allows you to control who has access to your data in versions 1.0.n and newer. You can decide who can submit data, who can view data, who can manage forms, and who can be a site admin.
The first time you set up access permissions to your ODK Aggregate instance, you must login with the Google Account you used to set up the AppEngine instance. Select “Sign in with Google.”
Now, you should see another tab next to “Submissions” and “Form Management,” called “Site Admin.” Open the “Site Admin” tab.
Add new users by entering either by assigning them usernames (for sign-in via ODK Aggregate, not via a Google Account) or by entering their Google Account. Then, hit the “Add” button.
Once you've added users to the account, you can set their access permissions in the “Edit Users” section. The capabilities are explained above the Edit Users section.
You can also allow Anonymous access so anyone with a Google account can view your ODK Aggregate instance. This is the default setting, which you can also remove. If you allow anonymous retrieval of images, audio and video, this means that if you have published your data to a Google Earth KML file and hosted that KML file on the web, you want to allow anyone who downloads that KML file to view the content inside the balloons. If you've checked this box, viewers will be able to see the images hosted on your ODK Aggregate instance.
Congratulations! You have learned how to use ODK Aggregate to manage your ODK submissions.
Discussion & Feedback
Have questions about this tutorial? Want to give us some feedback? Visit the Google Earth Outreach Discussion Group to discuss it with others.
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